Onsite guide

Welcome to Goodbye Flat Biology 2025! This page brings together all the information you’ll need while attending this EACR conference. 

Quick Links

• Scientific programme
• Digital abstracts and posters (online from Friday 10 October 2025)
• Participant list (you will receive the password by email on Thursday 09 October)
• Venue map
• Solo travellers
• Code of conduct including photography and social media policy
• List of sponsors
• Lost your pocket programme? Download a PDF version here

Wi-Fi access

Free WiFi is available at the Euskalduna Conference Centre  with the following details.  

Network: CN2025
Password: EACRBilbao

Arrival at Messe Essen

Please make your way to Entrance 1 (Entrada 1) when you arrive at the venue. You will see a digital Cancer Neuroscience banner displayed above this entrance. You will easily notice the registration desk as you enter the building. You can register from 11:30 CEST on Tuesday 14 October. Once registered you will be given your conference badge and pocket programme. If you notified us of any dietary requirements, these will be listed on the back of your badge in both English and Spanish. Please ensure you always wear your name badge while you're at the conference. After the conference we will collect your badge for recycling.

You are welcome to leave your coat and luggage in the luggage storage area located close to the registration desk, but please note that this is an unsupervised area and personal items are left there at your own risk.

Poster presenters of poster numbers 1-65 can display their poster on their assigned board as soon as they are registered. The boards are 100 cm wide by 145 cm tall (portrait) and posters should be no larger than 90 cm wide by 140 cm tall (portrait). Please find your designated poster board (the correct poster number will be in the corner of each board) and attach your poster.

Poster presenters of poster numbers 66-130 can display their posters on their assigned boards from the morning coffee break on Wednesday 15 October (10:45-11:15). Materials to attach your poster will be provided for you. 

Above: Participants enjoying a previous EACR conference at the Euskalduna Conference Centre in 2022.

Solo travellers

If you are a solo traveller, attending the conference on your own, then please feel free to join us at the EACR Banner in the Exhibition area during the afternoon coffee break on Day 1 (between 14:50-15:20) to connect with fellow solo attendees. Our friendly EACR staff will be on hand to assist you, answer questions and offer insights into local dining spots and noteworthy attractions. 

Refreshments 

We will be providing refreshments during our designated Coffee Breaks as well as providing a selection of food during the lunch breaks on Day 1 and Day 2 of the conference.

Dietary requirements (by prior arrangement only): Please identify yourself to the serving staff. Confirmed dietary requirements will be detailed on the reverse of your conference badge.

Welcome Reception

Tuesday 14 October, 17:45-18:45 

Taking place on the first evening in the catering areas of The Euskalduna Conference Centre, our welcome reception will give participants the opportunity to meet new colleagues and reconnect with friends. A light buffet and welcome drinks will be served for all participants and exhibitors to enjoy. The trade exhibition will be open at this time, and there is the opportunity to continue networking and view posters during Poster Discussion Session 1 (which will start at 18:15).

Conference Dinner (SOLD OUT)

Wednesday 15 October (20:00 CEST)

The Conference Dinner will be taking place on the final evening of the conference at Kafe Antzokia’s Restaurant, a short walk from the conference venue. After dinner, we will enjoy music and dancing with a live DJ. If you have already registered for the Conference Dinner, this will be listed on your conference badge. If you expected to have a Conference Dinner ticket but did not receive one, then please come to the EACR Helpdesk during a coffee break.

Please ensure that you bring your name badge with you to the Kafe Antzokia on the evening of the dinner otherwise you may not be permitted entry. 

Please arrive at 19:45. Participants will be seated by 19:50 and dinner will be served at 20:00.  

Above: Kafe Antzokia

Venue
KAFE ANTZOKIA
Done Bikendi 2, 4. - 48001 
Bilbao

https://www.kafeantzokia.eus/kafe-antzokiari-buruz/

Directions from the conference venue

It takes approximately 20 minutes to walk from the conference venue to the dinner venue. 

Local Printing

If you need to print out your poster during the conference, the following local printing companies are close by:

PRINTHAUS
Sonia Subinas <s.subinas@printhaus.es>
https://www.printhaus.es/ 
Tel. +34-944 010 100

IMAGE IMPRESION
Iker Uriarte <info@imageimpresion.com>
https://www.imageimpresion.com 
Tel. +34-944 000 201

Digital Abstracts and Posters

We’re working to reduce the environmental impact of our conferences, which is why we’re providing as much information as we can digitally. Please note that we are no longer providing notebooks at our conferences. 

The pocket programme you’ll receive contains the scientific programme and an index of poster titles. All the speaker and poster abstracts, as well as optional digital posters, are available in our searchable Digital Abstracts and Posters area (online from Friday 10 October 2025 – login required).

EACR onsite team

Chris Iliffe
Conference Officer

Alexandra Boitor
Scientific Manager

Kathryn Wass
Programmes Manager 

Sam Kirk
Communications and Social Media Coordinator

Above: participants networking at previous EACR conferences.

We aim to recycle as many badges as possible and so it would be really helpful if you could hand yours to the EACR staff after use.